Sr. Clinic Assistant
University of Miami

Miami, Florida

Posted in Education and Training

Job Info

Current Employees:

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The Department of Pediatrics, Division of Cardiology has an exciting opportunity for a Full-Time Senior Clinic Assistant to work on the UHealth Campus. The Senior Clinic Assistant works directly with patients and various healthcare facilities to obtain patient information for medical records in preparation for first clinic visits. The incumbent also assists with patient care, such as nursing activities and laboratory collections.

  • Submits signed consents to healthcare centers to initiate retrieval of medical records, x-rays, and other pertinent reports.
  • Tracks pending records to ensure delivery prior to clinic visits.
  • Communicates to the appropriate nurse coordinator if difficult or unable to obtain pertinent records.
  • Maintains accurate clinical records per hospital policy while preserving confidentiality of patient information.
  • Assembles, completes, and processes patients' charts.
  • Assists with ordering, receiving, distributing, sorting, and storing supplies.
  • Assists with clerical duties, to include receiving phone calls, sending faxes and emails, and scanning and copying documents.
  • Verify insurance, obtain necessary authorizations or referrals and any other information needed for appropriate patient billing. Ensure physician complete billing documentation foreach visit.
  • Responsible for communicating with patient both by phone or mail with physician instructions regarding follow up appointment and status of authorization for medication or procedure.
  • Assist with the scheduling of interventional Cath, EP, and Special Imaging in Radiology.
  • Process lab orders and prescription refills.
  • Assist with Physician Leave Requests submission for approvals and implementation of closure in schedules.
  • Submit expense reimbursements, Purchase orders and other requests in Workday.
  • Provide backup to other administrative staff.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

  • High school diploma or equivalent
  • Minimum 3 years of relevant experience, medical office or hospital setting preferred
  • Excellent customer service skills required.
  • Strong written and oral communication skills needed.
  • Knowledge of medical terminology preferred.
  • Able to handle multiple taks simultaneously.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

    The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

    UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

    Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

    The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

    Job Status:
    Full time

    Employee Type:

    Pay Grade:

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