AT Still University's School of Osteopathic Medicine in Arizona (ATSU-SOMA) is looking for a responsible administrative assistant to provide administrative and clerical support for the SOMA Dean’s Office, SOMA faculty, and staff. In addition to typing, filing expense/travel documentation, scheduling Zoom meetings and setting up the meetings, this individual would perform duties such as recordkeeping, coordination of meetings and conferences, distributing mail to faculty and staff, shipping/receiving of packages, plus working on special projects. This individual will be able to provide independent judgment, which is required to plan, and prioritize a diversified workload.
The hourly pay range for this position starts at $16.23.
Major Job Duties:
Education and Experience: High school plus one year technical training or schooling. Basic computer skills; Internet; Microsoft Office: Word, Excel, PowerPoint; professional communication skills. Two to three years experience in an office environment or medical school. Knowledge of basic business functions, e.g., preparation of correspondence, reports, etc. Operation of basic office equipment (PC, printer/copier/scanner). Experience working in a medical or academic setting preferred, with knowledge of basic medical terminology. Excellent computer skills required to set up document formats in Microsoft Word, Excel, PowerPoint, Gmail, and any other software program required by the position. Excellent verbal and written communication skills. Ability to follow directions and work well under pressure. Excellent organizational and problem-solving skills. Ability to organize and prioritize workload in order to meet necessary deadlines. Ability to manage detail-oriented assignments and be flexible with job assignments.
Experience required: Must have two to three years’ experience in an office environment or large medical practice business background with experience in higher education. Ability to make sound decisions. Ability to solve practical problems, sometimes under great pressure and tight deadlines. Ability to work with faculty/staff/students in a professional manner. A high degree of confidentiality. MS Excel and MS Word abilities.
- Experience in business or academic office setting
- Experience interacting with internal and community affiliates
- Ability to follow and share information regarding university policy and procedure
- Excellent verbal and written communication skills, including editing, for in-person, phone and correspondence
- Strong interpersonal skills
- Problem-solving and critical thinking
Equipment Experience: Computer, copier, printer, fax machine, scanner, various software programs, multi-line, phone, etc.
Personal Characteristics or Traits: Strong communication & leadership skills. Work as a team member. Strong attention to detail. Ability to solve problems quickly and accurately. Able to receive constructive feedback and apply it effectively.