Seasonal Facilities Project Assistant
Clark University

Worcester, Massachusetts

Posted in Education and Training

Job Info

Category:: Staff and Administrators
Department:: FM-Facilities Mgmt Administratio 6011
Locations:: Worcester, MA
Posted:: Jan 20, 2023
Closes:: Open Until Filled
Type:: Part-time - Non Exempt
Position ID:: 158111

About Clark University:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

Reporting to Facilities Business Services Office Manager, the Seasonal Facilities Project Assistant supports Facilities Management activities. This position is responsible for distributing incoming work requests, reception coverage, dispatching calls to service staff, reviewing/creating work requests and administrative task related to capital projects including processing financial transactions, data entry, space delineation, project turnkey support, mailroom support, and other duties as assigned.

Major Responsibilities:

  • Provide reception and dispatch coverage for the Facilities Management main office, including receiving and distributing telephone calls and work order requests, 2-way radio transmissions, mail, email and walk-in customers; train, schedule and support student staff; and demonstrating a commitment to work scheduled shifts and special events as needed
  • Support departmental programs and projects by assisting in setting up, maintaining, and organizing department's central files, information, filing, and messages.
  • Conduct facility inspections as directed
  • Support capital projects including space delineation, data entry, project turnkey support and archiving physical & electronic documents
  • Support Mail Services so operations are resilient and sustainable by providing support
  • Ensure that overall operations are resilient and sustainable by providing administrative support to the Facilities Management team and other duties as assigned


  • A high school diploma or equivalency is required. An associate's degree in business or communications is preferred.
  • 2 years' experience in facilities management/services and demonstrated customer service excellence in an office or call/dispatch center is preferred
  • Experience using computerized maintenance management systems (CMMS) is desired
  • The successful candidate must have demonstrated ability to work and communicate professionally, verbally, and in written form with internal and external customers.
  • Demonstrated ability to use Microsoft Suite of products including Excel, Outlook, Word and PowerPoint.
  • Knowledge of building and facility management and maintenance operations and maintenance management software preferred.
  • The ideal candidate will have demonstrated ability in the following areas: Excellent interpersonal skills, the ability to prioritize work and handle interruptions effectively, the ability to communicate effectively with internal & external customers, responsibility for follow-up on actions based on various team projects, effectively manage change, ability to learn new software systems, work independently without regular direct supervision, provider of excellent customer service and maintain a team oriented attitude and mentality.
  • Physical Requirements include the ability to walk, stand or sit for long periods of time, climb stairs and the ability to occasionally lift 25lbs.
  • This is a part time position with a work schedule that will vary per the academic season. The ability to work a flexible schedule is required.
  • Must be able to maintain a positive, professional relationship with all members of the Clark Community

Clark University currently requires all employees and students to be vaccinated against COVID-19. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.

Additional Information:

Clark University embraces equal opportunity as a core value: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:

  • Resume
  • Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.

Applicants must be currently authorized to work in the United States for any employer.

A successful background check is required upon acceptance.

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