Retention & Destruction Specialist
Shearman and Sterling

New York, New York

Posted in Legal


This job has expired.

Job Info


Job Description

This position can be based in any of the following locations and is eligible for fully remote work: California, Georgia, Maryland, New York, Ohio, Texas, Virginia, and Washington, D.C.

Role Summary

The Retention & Destruction Specialist will assist with the implementation and ongoing compliance of the firm's global records management and retention policy.

Key Responsibilities

  • Generate, analyze and assemble records indices, reports and summaries for distribution to clients and partners.
  • Assemble, organize and review client records for return, transfer, destruction or preservation consistent with firm policies and client guidelines.
  • File electronic documentation in the document management system in connection with records returned to clients, transferred to new counsel or destroyed, including partner and client instructions, approvals and confirmations.
  • Edit the firmwide list of legal holds to add and release legal holds in a timely manner.
  • Instruct attorneys and staff on compliant maintenance of hard-copy records.
  • Order and track authorized records destruction with firm-approved vendors.
  • Coordinate updates to firm recordkeeping systems reflecting changes in disposition, e.g., returned, transferred or destroyed.
  • Other duties and responsibilities as assigned.


Knowledge, Skills & Attributes
  • Excellent organizational and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Excellent attention to detail and accuracy.
  • Ability to prioritize work and make independent decisions.
  • Ability to acquire comprehensive knowledge of records-related policies and procedures.
  • Ability to professionally interact with all members of the firm and its clients.


Education & Experience
  • College or relational database education.
  • Experience with at least one programming language.
  • Professional experience closely aligned with the above job functions and skills.


Physical Activity/Other Miscellaneous
  • Flexibility to work outside of standard business hours as needed.

Location(s)
New York-599


This job has expired.

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