Research and Grants Management Admin Assistant
Beacon Hill Staffing Group

Job Info

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Our client, a Cambridge based nonprofit for economic research, is seeking an Administrative Assistant to join its Research Administration team. This team will receive research support from a variety of funding sources and it is the duty of the Administrative Assistant to assist in this entire process. This role will compensate at $20-25/hr depending on experience, with the potential to have a yearly salary once permanent of $45-55k. The hours will be 9 am to 5 pm, fully onsite Monday through Friday.

Responsibilities include:.

• Post-award administrative support such as

o Communicating effectively with team, researchers, administrators, and sponsors to facilitate the research,

o Tracking progress of individual projects, subprojects and their deliverables, as assigned,

o Assisting with development and submission of monthly, quarterly, and annual progress reports and final reports,

o Following compliance regulations

o Reconciling expenses charged to sponsored research accounts and coordinating with grant administrators and accounting department to resolve discrepancies,

o Assisting with the maintenance of institutional data and the development of institutional data reports for internal and external constituencies,

o Preparing, submitting, and tracking federal visa applications for grant funded researchers,

o Scheduling and helping organize meetings as assigned, including communicating with presenters and participants, managing invitation lists, and preparing agendas,

o Assisting in the development of content for web pages highlighting grant funded research and the research outcomes,

o Ensuring provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts,

o Processing and monitoring hiring paperwork for Researchers and Research Assistants,

o Soliciting and documenting vendor bids,

o Monitoring and arranging contract and reimbursement payments,

o Preparing and processing payment requests for research expenses.

• Pre-award duties such as

o Assisting Research and Grant Administrators and Principal Investigators in the development of grant proposals, including budget development, drafting administrative sections including biosketches and other support pages, and collecting materials,

o Obtaining institutional review/approval and submitting proposals through external submission portals within given deadlines.

Qualifications:

Bachelor's degree and experience in grant administration; research, academic, or student services administration; or other relevant experience.

Must be comfortable working independently and as part of a team and able to meet deadlines and balance competing priorities.

Experience in maintaining confidential materials.

Qualified candidates are encouraged to apply today for immediate consideration!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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