Proposal Coordinator & Technical Editor PR - 2649
P E Systems, Inc.

Job Info

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P E Systems has an exciting new opportunity for a Proposal Coordinator /Technical Editor located in Dayton, OH or Fairfax, VA. The ideal candidate will provide direct support to the Business Development and Proposal Teams, Request for Information (RFI) and Request for Proposal (RFP) solution development, development of proposal management plans, and proposal editing.

P E Systems genuinely cares about their employees. We bring together the best people and the best careers. Our family of talented and focused professionals enjoy P E Systems' generous PTO and Holidays, great benefits and great pay.

Voted Best Places to Work in Dayton!

GENERAL FUNCTION:

• Act as technical editor, supporting the review and editing requirements of proposal components, including technical management, staffing, cost, and past performance experience
• Provide support acting as proposal process administrator, documenting and supporting the proposal management plan, ensuring process deliverables are completed by the proposal team and on time, facilitating expectation management, and helping to surface issues to the appropriate lead proposal mangers and capture managers
• Outline and prepare templates for Requests for Information (RFIs), Request for Quotes (RFQs) and Requests for Proposals (RFPs) regarding solicitation requirements
• Adjust proposal process with proposal team for optimal efficiency, when required
• Coordinate project proposal process
• Monitor and download solicitations and documents for opportunities
• Enter and update sales leads in Salesforce database
• Serve as lead for proposal support as needed
• Assist in developing schedules for proposals
• Initiate, write and assist in maintaining proposal material repository
• Assist in the creation of kick-off and color review materials
• Run color team reviews throughout the whole cycle of the proposal process
• Assist in the development of content creation for proposals and RFI's
• Manage production, maintain quality control, and ensure compliance with standard requirements on each proposal including corporate style guide/branding guidelines, departmental procedures/standards, and customer instructions and mandatory solicitation requirements
• Ensure proposals are secure and adhere with the company's standards
• Oversee SharePoint site and ensure that all updates, amendments, and modifications are communicated across the proposal development team and archived properly
• Demonstrate ability to write and communicate in a clear and compelling manner, with a strong command of English grammar and editing, as well as attention to detail
• Provide desktop publishing and formatting throughout the proposal process
• Assist with preparing final proposal production and packaging
• Establish and maintain effective professional working relationships with co-workers, and customers
• Support business development activities by attending events, luncheons, conferences, etc.
• Support the development of marketing materials, social media news articles, and a past performance library
• Must have effective time-management, writing, planning, organization, and interpersonal skills
• Must have strong organizational skills and written and verbal communication skills
• Must be able to adjust to multiple, concurrent deadlines
• Must follow policies and procedures as described in corporate manuals and directives
• Must be able to work flexible hours, including occasional overtime
• Must be able to carry out other duties as may be assigned or requested

QUALIFICATIONS:

Education/Certifications/Experience/Skills:

• Bachelor's degree (BA or BS) or 4 years of relevant experience inthe development and coordinationof RFIs, RFQs and/or RFPs.
• Experience reviewing and revising proposal content and other documents for publication.
• Experience applying accurate and consistent spelling, grammar, format and overall cohesiveness to document text
• Experience ensuring documents meet editorial and client specifications and adhere to standards for quality, clarity, presentation and style
• Experience with Microsoft Office (Word, PowerPoint, Excel), Adobe Acrobat Professional and SharePoint
• Experience using Microsoft Word to track changes, verify information, copyedit, and communicate issues downstream
• Ability to manage multiple concurrent tasks in a deadline-driven environment

Nice to Have:

• Ability to be highly motivated, customer focused and work well in a team environment as well as independently
• Possession of excellent verbal and written communication, client interaction, and organizational skills
• Demonstrated industry-related experience related to capturing and winning Federal Government opportunities
• Possession of excellent editing skills
• PMP, Shipley, and/or APMP certification

P E Systems, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for Employment without regard to race/ethnicity, color, religion, sex, nation origin, ancestry, age, sexual orientation, gender identity, genetic information, marital status and disability (including physical or mental disability as well as pregnancy) veteran status or any other status protected by the Federal, State or local law.

#CJ

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