Project Administrator (GS)
Tremco Construction Products Group

Job Info

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JOB DESCRIPTION

GS Project Administrator

The Project Administrator is responsible for managing all facets of a project's administrative duties including vendor payables, customer billings/receivables, field resource and customer communication when necessary. This individual must display a high degree of professionalism, organization, multi-tasking and cooperation with customers, sales, and internal personnel.

Duties/Responsibilities, Core knowledge:

• Set up and maintain all project documents
  • Coordinate work with key team members (Construction Managers, Project Managers/Superintendents, Tech Supervisors, Customers, Management, and Sales Reps)
  • Receive and validate order information as entered
  • Ensure project documents/ file integrity.
  • Issue subcontractor agreements/purchase orders
  • Create equipment records, service orders and dispatch internal resources as needed
  • Validate, release and track material orders
  • Process new vendor setups and ensure document accuracy.
  • Process contractor/vendor payables and monitor payables beyond 30 days
  • Project submittal tracking
  • Monitor project budget, financial analysis, and reporting
  • Create and monitor daily, weekly, and monthly reports
  • Ensure all information is complete and accurate to the best of our knowledge
  • Collect, validate, and file project field reports
• Track and validate number of days worked versus planned days
• Track and validate expenses on project versus plan
• Track and validate job status
• Collect, validate, and process outside vendor expenses
  • Track and validate expenses on project versus plan
  • Forward outside vendor invoices to accounting for payment within metrics
• Collect, validate, and file prevailing wage
• Prepare, validate and submit customer invoices
  • Calculate internal book pricing versus proposal pricing
  • Verify accurate commission pricing
  • Verify accurate billing agent fees
• Project review and close out
  • Ensure expected costs are received and processed
  • Ensure final inspections are received and accurate if applicable

Skills, Qualifications, Experience, Special Physical Requirements:

• Knowledge of Construction Accounting
• Knowledge of Sarbanes-Oxley (compliance regulations for publicly traded companies)
• Knowledge of State Prevailing Wage, Davis Bacon and SCA wages
• Strong analytical and problem-solving abilities
• Proficient in Microsoft Office Suite (Outlook, Excel, Word) and Accounting
• Must be extremely organized, accurate, possess high level of attention to detail and be able to perform successfully under pressure and in a timely manner

The salary range for applicants in this position generally ranges between $48,000 and $60,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.

Benefits:

Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

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