Office Manager
Schiavone

Monmouth Beach, New Jersey

Principal/Essential Duties & Responsibilities:

Payroll: Enter Payroll on ECMS weekly from timesheets

PCM (Primavera Contract Management)

Upload RFI's into PCM and email the appropriate individual and agencies

Submit Submittals and supporting documentation Invoices

Other Duties as Assigned or Requested:

Provide administrative support to Project Managers, Engineers and other field personnel as needed
Clerical duties: answering, routing telephone calls, typing, faxing and ordering office supplies.
Open, Sort and Distribute incoming and outgoing mail: USPS/UPS/FedEx
Meet and greet visitors
Set up and coordinate meetings
- Compose/Distribute meeting agendas
- Take meeting minutes
- Order food
Enforce site safety at all times
Assist new hires with completing new hire paperwork:
- I-9
- W-4's
- Pay rate forms
- Direct deposit forms
- EEO training (equal Employment Opportunity/Harassment).

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