A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a Senior Administrative Assistant on the Kirksville, Missouri, campus. The senior administrative assistant reports to the Vice Dean, Academic Affairs, MOSDOH. This position will provide assistance to the Vice Dean. The assistant will assist the communications of the program and will handle and process confidential information in a professional manner. As such, they will provide clerical and general office support, contributing to the accomplishment of the goals of MOSDOH. They will represent the Vice Dean in a professional manner at all times and will interact with professional agencies, faculty, staff, students, alumni, and other professionals within the academic community and general public.
Major Job Duties
Daily duties include word processing; answering phone and screening calls; sorting and prioritizing mail; scheduling appointments and maintaining calendar; making travel arrangements; ordering office supplies; and processing travel advances, reimbursements, and expense reports, etc.
Facilitate contact between faculty, administrators, and Vice Dean, and provide support for the Dean’s office as requested.
Write and/or finalize reports, minutes, and correspondence.
Maintain files, reports, and records.
Coordinate meetings, make appropriate reservations, food arrangements and cleanup, contact meeting attendees, and prepare associated materials. Attend meetings, take and prepare minutes, and distribute to appropriate personnel.
Maintain the program’s professional physical appearance.
Coordinate, prepare, and assist with the preparation of all CODA related activities, reports, surveys, etc.
Provide administrative support for the Vice Dean and other MOSDOH staff as needed.
Handle appointment schedule for the Vice Dean.
Prepare all travel arrangements, leave forms, and travel reimbursements for the Vice Dean.
Coordinate/manage assigned projects.
Create, administer, and run reports.
Manage changes to the MOSDOH Policy Manual.
Help plan, coordinate, and assist with ceremonies and special events (such as but not limited to all commencement related events, senior awards banquet, orientation events, white coat ceremony, etc.).
Other relevant duties as assigned by the Vice Dean.
Provide administrative support for MOSDOH committees as assigned by the Vice Dean.
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