HRIS and Compliance Specialist
Pennoni

Pennoni is a multidisciplinary consulting engineering firm founded more than five decades ago. We approach engineering challenges from a wider spectrum of angles than most, from land development to energy management. Our goal is to help communities and private sector clients alike navigate the ever-changing technological advancements available and learn how best to integrate “smart” solutions into the current landscape to make them a part of resilient and sustainable planning. Our combination of talent and experience generates unprecedented solutions for diverse and iconic projects around the globe.

Job Description

HRIS and Compliance Specialist/Partner

• Responsible for entering, compiling, and analyzing HR data to meet business needs and ensure compliance with federal regulations and local/state/federal contract requirements.
• Responsible for addressing a high volume of time sensitive system-related activities while maintaining a high level of quality and internal customer satisfaction.
• System owner and SME ensuring system funtionality meets organizational needs; identify opportunities to improve processes, workflows, and security to drive consistency and reduce manual processes resulting in efficiencies, enhanced reporting, and strong data integrity.

Duties and Responsibilities:

Pennoni is currently seeking an HRIS and Compliance Specialist/Partner to join our Human Resources team with experience consistent, but not limited to:

• Develop and produce standard and ad hoc reports (monthly, quarterly, and annual), templates, dashboards, and metrics.
• Maintain and update electronic and hard copy personnel record systems containing all employment-related information.
• Work with Legal team on compliance reporting for federal and state including EEO and AAP.
• Support recruiting processes with data and statistics for trends and patterns.
• Partner with Talent Acquisition on reporting of applicant data.
• Respond to inquiries received through Fresh Service.
• Provide data and reports for Proposal team as needed.
• Process verifications of employment.
• Survey Participation:
  • Participate in salary, budget planning, and other ad hoc surveys conducted by vendors such as Willis Towers Watson, Mercer, Culpepper, etc.
• Assist with the administration of our annual performance appraisals and salary reviews.
• Manage vendor relationships and serve as the technical point-of-contact.
• Ensure data entered into the HRIS is monitored, maintained, reliable, and valid.
• Partner with Human Resources team to refine processes, standards, and workflows that maximize efficiency and data integrity.
• Maintain an up-to-date knowledge base and understanding of trends in technology and standards of practice relevant to the management of HRIS.
• Ensure compliance with Data Privacy and Protection Guidelines.
• Actively participate in problem solving and recommending solutions for all HRIS issues.
• Regularly audit employment records in accordance with legal requirements and company policies and procedures.
• Report and analyze key metrics that provide insight into data trend, workforce and succession planning, and benchmarking.
• Create process and standards documentation and user guides, and provide HRIS training to team members.