Highway Contracts Project Coordinator
State of Nebraska

Job Info

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Description
The Construction Division of the Nebraska Department of Transportation (NDOT) is looking for a Highway Contracts Project Coordinator to be a part of our Contract Administration Section team. The Highway Contracts Project Coordinator works with a wide array of professionals inside and outside of the agency to ensure contract compliance for highway construction projects during construction. Self-starter? Detail oriented? Looking for a flexible schedule? This position is for you! Apply today!

At the Nebraska Department of Transportation, we reward our employee's hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:

• State-matched retirement contribution of 156%!
• 13 paid holidays
• Generous leave accruals that begin immediately
• A culture that embraces work-life balance
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% of employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates
• Free parking

The pay rate for this position is $23.437 to start.

Please reach out to Katherine Ortiz, Talent Acquisition Partner, at 402-432-1266, if you have questions or to learn more.

Apply today using our new quick application process! Just attach your resume when prompted. Please note that if you parse your resume at the beginning of the application process, you'll still need to also attach your resume at the end of the process.
Examples of Work

• Verify and ensure project compliance with Federal, State, and Local regulations; ensure funding eligibility; monitor and review project deliverables from project letting, during construction, and through contract completion.
• Advise NDOT personnel, consultants, and contractors of non-conformance issues and documentation requirements, and facilitate reasonable determinations with beneficial solutions to issues that arise during project construction.
• Identify and assess risks to the project delivery process and track/document those risks. Report risks to management and actively pursue and advise resolution of project issues.
• Maintain the project files and electronic databases (AASHTOWare Project and OnBase) to ensure required correspondence, concurrences, agreements, and documents are present, current, and organized. Investigate, resolve, and document when information is incomplete/inaccurate.
• Coordinate and communicate with NDOT personnel, contractors, insurance agencies, and other governmental entities regarding non-conformance issues and facilitate solutions to ensure compliance with federal, state and local laws.
• Monitor legal agreements and contracts between NDOT, contractors, consultants, and insurance companies for compliance with federal, state, and local laws and regulations and assess impact on specific areas of the project construction. Document and communicate impact to project personnel and assist with reasonable resolution.
• Monitor contractor payments for contract compliance with Federal Highway Administration (FHWA) and agency regulations. Identify potential areas of noncompliance, track, resolve, and document; develop associated reports as required.
• Responsible for development, maintenance, and monitoring of the Division's contract administration records which may include change order/supplemental agreements, subcontract approvals, contractor certificates of insurance, diesel fuel cost adjustments, Census Bureau reports, management of flagger and assistant traffic control certifications, plan revisions, and monthly work zone report reviews.
• Train NDOT contract managers on vendor certificates of insurance (COI) process including receipt and processing, verification of required vendor insurance requirements, document management, and record retention.
• Participate in NDOT agency, division, and section meetings as needed.
• Perform other duties, such as process reviews, as assigned.
• Provide assistance to supervisors and NDOT management as needed.
• Maintain communication between the Contract Administration section, other NDOT divisions, consultants, and FHWA regarding proper procedures, regulations, policies, and process changes.

Qualifications / Requirements
REQUIREMENTS: Post-high school coursework/training or experience, in civil engineering, construction management, project design and plan development, or related field of study OR experience interpreting, applying, and verifying conformance to State and federal rules and regulations of roadway or bridge construction or other project work assigned.

PREFERRED:
• Advanced education or experience in highway construction management, contract management, insurance, finance, or other related fields of study, and a resume that demonstrates progressively responsible experience interpreting, applying, and verifying conformance to federal, state, and local rules and regulations of highway construction.
• Experience reflecting a high level of organizational skills, attention to detail, and successful management of multiple projects simultaneously to meet goals and deadlines.
• Experience in Microsoft Word, Excel, Adobe Acrobat Pro, OnBase, AASHTOWare, or similar project management software.

OTHER: Regular and reliable attendance is required. Some travel is required.
Knowledge, Skills and Abilities
Knowledge of NDOT project design or construction and a general understanding of NDOT project delivery processes.

Skills in Microsoft Word, Excel, and Adobe Acrobat Pro; using AASHTOWare or project management applications.

Ability to communicate clearly and effectively, both verbally and in written form, with individuals throughout the different levels of the Department and the public; Interpret and implement written policies; independently prioritize work, organize time, and meet deadlines; read and understand highway construction plans.

This job has expired.