Grants Administrator (Hybrid) - Office of Research and Graduate Education
West Virginia University

Morgantown, West Virginia

Posted in Education and Training

This job has expired.

Job Info


West Virginia University Health Science Center is currently accepting applications for a Grants Administrator (Hybrid) with the Office of Research and Graduate Education

About the Opportunity

The primary purpose of this position is to manage and provide centralized grant administrative support to Health Sciences Center (HSC) Departments through developing strategies to meet and improve the organization’s goals. This position will report to the Director of HSC Pre- and Post-Award and will serve as part of the HSC Shared Services unit for centralized Grants Administration. This position will be responsible for providing management and oversight of daily pre- and post-award grants administration to members of the HSC community, with a special emphasis on complex center and training award mechanisms (T32s, P20s, P50s, etc.).

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
•    13 paid holidays (staff holiday calendar)
•    24 annual leave (vacation) days per year
•    18 sick days per year
(for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
•    WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
•    401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
•    Wellness programs

What you’ll do:

Post-Award Administration:

  • Responsible for management of sponsored projects/contracts from award initiation through closeout.
  • Performs analysis and evaluation of data.
  • Manages programmatic and financial needs for extramural funded projects.
  • Interprets and educates others on all granting laws, regulations, policies and procedures.
  • Creates historical data including tracking, burn rates, revenue, trends and future projections.
  • Approves and manages monthly financial reports and provides oversight on research portfolios.
Pre-Award Administration:
  • Initiates and facilitates the grant proposal preparation and submission process.
  • Monitor and remain knowledgeable of all current agency funding opportunities.
  • Develop the budget for all awards and ensure the budgets are accurate before submission to the approving agents.
  • Maintain his/her knowledge of grants administration
  • Lead role on the preparation of proposals with a varying level of complexity.
  • Advises/educates members of the HSC community on area of expertise as it applies to pre- and post-award processes and management.
  • Coordinates and supports the research and service missions for the Office of Research and Graduate Education.
  • Works independently to implement a variety of correspondence and special projects.
  • Assistant to the HSC Pre- and Post-Award Director when needed.
  • Attends leadership functions to effectively communicate vital information, and to advise/troubleshoot solutions that will enhance the efficiency of pre- and post-award administration at the HSC.
  • Assists HSC leadership with the development of operational policies and procedures for effective centralized pre- and post-award services. 


  • Master's Degree in Business or relevant field; OR an equivalent combination of education and/or experience. Experience working in higher education and/or grants management.
  • Two (2) years experience:
    • Grants administration/ accounting/budget experience
    • Advanced computer knowledge and skill
  • Experience with Pre- and Post-Award Grants administration including working with proposals and sponsored projects
  • Skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting extramurally sponsored projects.
  • Experience and advanced knowledge of computer software including Microsoft Office Suite and Adobe.
  • Experience in developing and implementing new policies and strategies
  • Experience with managing or leading sponsored projects and contracts administration in a large research university setting
  • Experience working with grants/contracts accounting
  • Experience with supervising personnel and assigning job duties
  • Experience speaking/writing effective, clear & concise reports
  • Experience researching, collecting data to form reports and make recommendations
  • Ability to perform financial calculations, prepare/maintain financial reports, analysis, and summaries for a large customer base.
  • Experience preparing and managing large multi-layered and complex funding mechanisms (Training and/or Multi-center program grants).
  • Experience with Kuali Coeus is preferred, but not mandatory.
  • Ability to analyze data, solve problems and provide useful reporting tools.
  • Ability to prepare, manage and maintain budgets and financial reports and provide reconciliation reports among clustered accounts.
  • Ability to learn and implement WVU, State, and Federal policies and procedures relative to budgetary and grant related matters.
  • Knowledge of various grant proposal application processes. Must be skilled in working with grants and contracts in a higher educational environment.

This job has expired.

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