Gifts and Records Associate
Denison University

Job Info

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Position Type:

Support Staff

Classification Title:

College Support Services

Position Title:

Gifts and Records Associate

Position Number:

O00495

Pay Grade Level:

CSS 9

Department:

Advancement Operations

Posting Number:

S 121301295

Full or Part Time:

Full Time

FTE:

1

Basic Function:

To provide support to the Gifts and Records Team.

Essential Job Functions:

• Utilizes Advancement's Constituent Record Management system (Raiser's Edge NXT) to maintain accurate and up-to-date information on all constituents, including biographical information, gift data, and other information as necessary.
• In coordination with the Data Management Coordinator and Assistant Director of Gifts and Records Administration, create, maintain, and regularly update all procedural documentation for the Gifts and Records Office.
• Create and maintain processes for matching gift data, including recording matching gifts on the individual and corporate records; paying off matching gifts; identifying and recording accurate corporate mailing addresses for matching gift applications; maintaining or updating matching gift program guidelines for each company; recording or updating employment data for eligible donors.
• Contributes to the successful completion of large-scale data-cleaning projects.
• Oversees the process of gift receipting, including creation, accuracy, updating necessary language, and approvals.
• Helps with mail and checks, including in office deposits.
• Responsible for maintaining gift-related data and documentation, including transaction records, donor agreements, and other records. Ensures the appropriate storage and archiving of gift-related records, per policy.
• Provides timely and accurate responses to donors and internal constituents by monitoring multiple email accounts, answering phone calls, and providing in-office assistance.
• Serve as a subject matter expert to gift officers specific to questions regarding gifts and asset transfers.
• Assists the Senior Associate Director with reports for outstanding pledge payments.
• Stay current in Development Operations, including federal privacy regulations, IRS guidelines, and CASE standards.
• Must be able to work evenings, weekends, and holidays as needed.
• Perform other related duties as assigned or requested.

Minimum Qualifications:

• Be comfortable working with computers, scanners, databases, and related hardware/software.
• Experience with Microsoft Office and Google Suite.
• Have a high school degree or equivalent.
• Knowledge of electronic spreadsheets, databases, and word-processing tools.

Preferred Qualifications:

• Have a high school degree or equivalent.
• Knowledge of electronic spreadsheets, databases, and word-processing tools.
• 2+ years of office administration experience.
• Ability to exercise considerable initiative, independent judgment, self-motivation, and discretion.
• Be comfortable working with computers, scanners, databases, and related hardware/software.
• Experience with Microsoft Office and Google Suite.

Physical Demands:

Typical office work. Sitting, bending, standing.

Open Until Filled:

No

Denison University Background Check Statement:

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement :

Denison University is an Equal Opportunity Employer.To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward.

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at HR@denison.edu.

This job has expired.