Executive Assistant to the CEO
Zoetis

Job Info

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Role Description

JOB SUMMARY:

The purpose of this position to contribute to the Company's success by providing complex executive administrative support to the Chief Executive Officer and to the Head of CEO Operations. This role will ensure that the daily and on-going executive, administrative and operational support is accomplished in a way that supports the Company's business initiatives, core beliefs, purpose, and organizational culture.

KEY RESPONSIBILITIES:

• Perform a variety of complex executive support, administrative and clerical accounting duties in support of the Office of the CEO and its day-to-day operations, managing all administrative responsibilities for the Office in coordination with the Head of CEO Operations.
• Coordinate, Manage and Track logistical arrangements for the CEO and members of the Board of Directors, including but not limited to flights, ground transportation, lodging and meeting logistics itineraries.
• When appropriate, provide back-up executive support at offsite Executive Leadership and Board of Directors meetings.
• Assist in organizing, prioritizing, and expediting the flow of work by interpreting and communicating requests to executive/senior leadership, Zoetis colleagues, and external partners/stakeholders with professionalism, tact, and sound business judgement.
• Schedule and arrange both virtual and in-person meetings including managing multiple Zoom accounts, conference room set up, visitor registration, and catering requirements. Audiences will include but not limited to: Board of Directors, Executive Team, Senior Leaders, External Executives. Many of these complex meetings will span multiple time zones, so it is critical to take a big picture approach when confirming such meetings.
• Create, manage, track, and organize all purchase orders and process necessary payments accordingly.
• Arrange corporate travel and meetings by timely event registrations, developing itineraries and agendas, booking transportation, arranging lodging, and meeting accommodations.
• Prepare, reconcile, and track expense reports through Concur, the Company's Travel and Entertainment Expense system.
• Assist with Executive Leadership Meetings including Microsoft Teams Site Documentation Management, Agenda, Speaker Invites and Action Item Tracking
• Provide outstanding customer service to build strong working relationships both internally and externally.
• Support ad-hoc projects as needed.
• Act as back-up coverage for other Executive Leadership Assistants.
• Perform other administrative duties including expertly managing phone inquiries and e-mail; sorting and responding to mail as needed.
• Apply the utmost discretion given exposure to the most sensitive and confidential company information that others on the executive assistant team may not be privy to.
• Reflect the style and company culture of the Office of the CEO when handling all business activities.

REQUIREMENTS:

• Previous experience as an executive assistant to a CEO or a large multi-national c-suite executive
• You are obsessively organized. Have excellent time-and-project-management skills.
• You are honest, reliable, and trustworthy. You hold confidentiality to the highest of standards.
• You are a self-starter who is efficient and takes initiative. By the time someone asks you about it, you've probably already done it and you never have to be asked twice.
• You are proficient in working on a variety of platforms and apps and can navigate everything from email to Excel.
• You are a responsive and a clear communicator.
• You love helping others and amplify the effectiveness of those around you with your emotional intelligence and organizational skills.
• You enjoy managing multiple projects/tasks at the same time

Full time

Regular

Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at zoetiscolleagueservices@zoetis.com to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.

This job has expired.