Executive Assistant, Marsh Specialty and Global Placement
MMC

Job Info

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Marsh is seeking candidates for the following position in Chicago:

Executive Assistant, Marsh Specialty and Global Placement

What can you expect?

• Experienced, professional, discreet, and committed, you will provide world-class administrative support to the President of Marsh Specialty and Global Placement, a member of Marsh's Global Executive Committee.
• You will also provide support to up to 3 other senior executives from the President's global team, and ad hoc support for the Marsh Specialty and Global Placement head office.
• You will be part of a global workforce energized and united by a common purpose: making a difference in the moments that matter - for our clients, our communities,and our world.
• This is a hybrid role, with a minimum of three days in the office and the need to be in the office when the President is onsite.

What is in it for you?

• A company with a strong brand and strong results to match.
• Regular communication with Marsh clients, leadership and other key stakeholders.A culture of belonging, innovation, collaboration, internal mobility, and extraordinary career opportunities through our four businesses: Marsh, Mercer, Guy Carpenter, and Oliver Wyman, each consistently ranked the industry leader in their fields.
• Competitive pay, and full benefits package - effective starting Day 1, (Medical, dental, vision, STD/LTD, life insurance, generous 401k match, and automatic contribution).
• Generous paid time off for vacation, sick days, company holidays (with early dismissal), floating holidays, and time to give back to your community.
• Employee Resource Groups that provide access to leaders, relevant volunteer, and mentoring opportunities, and interactions with counterparts in industry groups and client organizations

We will count on you to:

• Manage complex calendars and schedule senior leader & executive level conference calls, video conference meetings, in-person, and on-site/off-site meetings with clients, c-suite executives, and employees - this requires understanding the priorities and key stakeholders for the business and firm, and the ability to schedule across multiple timezones.
• Answer, handle, and screen telephone calls from clients, c-suite executives, and employees.
• Arrange and coordinate complex and frequently changing domestic and international travel arrangements, logistics, and agendas including international visa and immigration matters.
• Edit and/or proofread executive level documents, reports, graphs, PowerPoint presentations, and Excel correspondence while ensuring all documents produced adhere to Marsh's global identity, and document standards and templates.
• Seamlessly organize office and files, and prepare logistics and materials needed for conference meetings, events, correspondence, and travel in advance and follow up with necessary parties for information as needed.
• Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality at all times.
• Coordinate projects as needed, set priorities, meet deadlines, and follow up on assignments with minimal supervision and direction.
• Organize and file information in a joint electronic filing system (MS Teams).
• Process, coordinate, and file completion of expense reports in a timely manner.
• Identify and take a proactive approach to assigned tasks.
• Resolve administrative problems by analyzing information, identifying, and communicating solutions.
• Obtain delegated approvals (expense reports, events, etc).
• Schedule and organize routine and non-routine activities such as department meetings, activities, and other events.

What you need to have:

• 5 years of experience in an executive administrative capacity supporting senior or global leaders for a large corporate or consulting company.
• Must be able to juggle significant travel arrangements and take action to plan accordingly once preferences are known without direction.
• Must be flexible with being online to address unexpected disruptions to travel and make alternative arrangements as needed (including weekends and holidays).
• Strong interpersonal skills coupled with excellent verbal and written communication skills. Comfort and confidence in working with senior external and internal contacts.
• Highly organized, adaptable to changing priorities, and able to add structure where needed.
• Ability to juggle many tasks at once and follow up on outstanding items.
• Proactive with self-directed decision-making for planning (setting up visitor passes, locations for meetings without direction, etc.).
• Ability to work seamlessly with other members of the Marsh Executive Committee and Chief of Staff.
• Detail-oriented, high level of accuracy in work product, and meeting commitments.
• Strong Outlook, Excel and PowerPoint skills and working knowledge of the Microsoft Office Suite.

What makes you stand out:

• Knowledge of the insurance industry.
• College degree
• Project management experience

Marsh is the world's leading insurance broker and risk adviser. With more than 45,000 colleagues operating in more than 130 countries, Marsh serves commercial and individual clients with data driven risk solutions and advisory services. Marsh is a business of Marsh McLennan (NYSE: MMC), the leading global professional services firm in the areas of risk, strategy and people. With annual revenue of over $20 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses: Marsh, Guy Carpenter, Mercer, and Oliver Wyman. For more information, visit marshmclennan.com, follow us on LinkedIn and Twitter.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law.

If you have a need that requires accommodation, please let us know by contacting TANA@mmc.com

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

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