Executive Assistant
Wood PLC

Job Info

---

JOB DESCRIPTION

As the selected Administrative Assistant, your primary responsibility will be to provide support to the appointed individual or team within a Wood Client office. In this role, you will collaborate closely with the team, undertaking advanced administrative duties. Your tasks will involve working independently and proactively on a variety of complex administrative responsibilities, requiring the consistent exercise of utmost discretion and independent judgment.

Location: Spring, TX

Contract Duration: This is a 12 month project with the potential to go longer

Other: Additional benefits of this role include a comprehensive benefits package (including PTO/vacation, medical, dental, vision, 401K with company match, and more), All offers of employment subject to passing of drug & alcohol screening

Authorization to work lawfully in the US without sponsorship from Wood is required

RESPONSIBILITIES

• Provides administrative support to a department or individual.
• Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.
• May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize.
• Strong communication skills and organizational skills are required.
• Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.
• This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data.
• Nature of the job is generally creating rather than maintaining and developing rather than monitoring.

QUALIFICATIONS

• 5+ years of experience in administrative support position
• Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word

Preferred:

• Experience handling confidential information with the utmost discretion
• Experience organizing and prioritize numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
• Advanced level of proficiency with verbal and written communications skills, including ability to proofread materials for contextual, grammatical, typographical, or spelling errors
• Track record as a highly resourceful team player; polite and respectful of others, with the ability to also be very effective independently
• Willingness to engage in additional training as appropriate
• Internal and external networking, at all levels in the organization
• Builds/maintains effective working relationships
• Demonstrates professional manner and ability to influence in dealings with others
• Strong process and system orientation; promotes group effectiveness
• Planning, organizing and time management
• Initiative and problem solving
• Anticipates barriers and provides alternative solutions
• Sound judgment and high sense of accountability
• Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right
• Delivers positive results through realistic planning to accomplish goals
• Listens actively and invites new ideas for exchanged opinions, then influences and acts to drive positive performance and achieve results
• Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

---