Executive Assistant
Roth Staffing Companies

Job Info

Temporaray Executive Assistant opporunity needed for well known business in Costa Meaa. This is an IN OFFICE role This is temp for now, but could be temp-hire for the right candidate.

* Responsible for providing complete administrative support for three executives.
* Manage multiple calendars and organize weekly meetings.
* Manage expense reports and invoice payments. Track using Excel spreadsheets for recording.
* Update and disseminate leasing representative updates and meeting agendas each week.
* Coordinate food and beverage orders and set up lunches for onsite meetings.
* Act as Leasing Department liaison for current and prospective tenants.
* Create PowerPoint presentations and projects.
* Handle time-sensitive, confidential information consistently with the utmost degree of care, integrity, and discretion.
* Create and update legal documents, correspondence, and letters of intent - advanced Word skills required.
* Disseminate confidential documents for execution and route executed documents to appropriate departments and tenants.
* Access and share tenant sales reports using MRI software.
* MS Word, Excel, Outlook and Adobe expert.
* Filing and scanning.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.