Executive Assistant
Beacon Hill Staffing Group

Job Info

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Our client, a private equity firm located in Boston, is seeking a temporary Executive Assistant to join their team! The Executive Assistant will be responsible for various administrative duties supporting several Boston-based Executives as part of the Executive Administration team. This role will be temporary for approximately 6 months. Interested candidate are encouraged to apply today for immediate consideration!

Pay: $40/hr

Location: Hybrid ( 4 days onsite; 1 day remote) Boston

Responsibilities:

What you will do:

• Maintenance and management of calendars for several executives utilizing Microsoft Outlook and Zoom while working closely with other EAs
• Scheduling appointments and heavy calendar management; manage a busy and ever-changing calendar, and prioritize appointments
• Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services
• Preparation of all necessary meeting materials including presentations, agendas, and any other required documents
• Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation
• Process expense reports in compliance with firm travel policies through our Coupa platform
• Act as gatekeeper and primary point of contact between executives, managers, callers, and visitors, as required
• Occasional personal administrative work
• Ensure cleanliness and organization of all conference and copy rooms
• Order/stock supplies and groceries for kitchens, copy rooms and bathrooms
• Enter new firms, contacts, and meeting data into our Salesforce CRM
• Retrieving lunch deliveries from downstairs lobby
• Other administrative duties as required.

Qualifications:

• Minimum of five years of experience as an Executive Assistant
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Excellent verbal and written communication skills
• Strong communication skills and a team player mentality
• A high degree of professionalism, initiative, and independence; excellent professional demeanor with the ability to work with a wide range of levels and management
• Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize
• Excellent time management, organizational and interpersonal skills

· Solutions oriented; resourceful, well organized, highly dependable, efficient and detail oriented

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

This job has expired.