The Department Administrator contributes to the success of the department by providing complex and detailed administrative oversight of departmental operations, including academic program support, financial management, in support of the educational and research missions of the department. This position also provides professional-level administrative support for the department executive officer and faculty. A high degree of discretion and independent judgement are needed. There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community and uphold a high standard of cultural competency and respect for difference that represents our commitment to diversity, equity, and inclusion.
Specific Job Duties and Tasks
- Coordinate and manage work processes/administrative procedures and policies to increase efficient and effective operations for the Department of Industrial and Systems Engineering; make high-level independent decisions regarding financial and operational activities and implement policy and procedural initiatives.
- Review, revise, and edit course schedules, general catalog, undergraduate curriculum and admissions policies, graduate and undergraduate new course approvals. Participate in the management of course enrollments. Develop or maintain accurate program materials.
- Prepare and monitor departmental budgets for general expense, undergraduate teaching laboratory equipment, faculty start-up, course fees, indirect cost recovery, teaching assistants, COGS scholarships, and UI Center for Advancement accounts; make budget projections.
- Advise faculty and staff in the appropriateness of expenditures, release money, start-up funds, UI Center for Advancement, and department general education fund accounts.
- Oversee and coordinate the processing of faculty promotion and tenure materials.
- Formulate data for specialized reports, alumni placement and records, surveys, ABET, and other projects sent to the department.
- Maintain effective working relationships with faculty, staff, students, and the public.
For a complete job description, please contact Alex Schutman at Alex-Schutman@uiowa.eduAbout the College of Engineering
TheCollege of Engineeringis one of 12 colleges at the University of Iowa, a premier public research university offering internationally recognized programs in disciplines ranging from otolaryngology to fiction writing, printmaking to space science, hydraulic engineering to dance. Iowa draws nearly 33,000 students from more than 100 countries and all 50 U.S. states and employs 29,500 faculty and staff.
The College of Engineering is driven by talented faculty, staff, and students who are producing knowledge to address grand challenges around advanced technologies, health sciences, sustainability, energy, and the environment. Our graduates are ethical, globally aware citizens whose work while at the University of Iowa and throughout their careers make the world safer and our use of resources more efficient. As a center of innovation and discovery, the people who make up the College of Engineering are undoubtedly improving quality of life for our Iowa community as well as for people across the United States and around the world. Beyond playing an integral role in the college'smission, College of Engineering employees are encouraged to have a healthy work-life balance. Education Requirement
- A Bachelor's degree in Business Administration or a related discipline or an equivalent combination of education and experience.
- Minimum of two years of experience and a working knowledge of, and ability to apply, policies and practices for planning and administering a budget, grant administration, and/or Center for Advancement funds.
- Demonstrates experience and an expert level of ability to carry out ongoing office administration tasks effectively and efficiently in support of individuals, teams, and/or units, including proficiency with computer software applications.
- Demonstrates a working knowledge of and application of the effective communication techniques and relationship building skills required to work with a variety of individuals and groups in a constructive and collaborative manner.
- Demonstrates a working knowledge of and ability to contribute to the development and implementation of short term and long-term planning in support of the overall business plan.
- Demonstrates a commitment to excellence through diversity, equity, and inclusion.
- Demonstrates knowledge of and ability to use and effectively administrate the organization's HR policies, strategies, and environment, including when supervising others.
- Knowledge of University policies and procedures, including financial and human resources policies; and experience with University electronic systems including HRIS, MAUI and Workflow processes.
- Experience working in an academic department.
In order to be considered for an interview, applicants must upload:
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be subject to a criminal background and credential check. 5 professional references will be requested at a later step in the recruitment process.
For questions, contact Alex Schutman at Alex-Schutman@uiowa.eduBenefits Highlights
Regular salaried position. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.
- Classification Title: Admin Services Specialist
- Appointment Type: Professional and Scientific
- Schedule: Full-time
- Organization: College of Engineering
- Contact Name: Alex Schutman
- Contact Email: firstname.lastname@example.org