Coordinator, People & Culture
Global Communities

Job Info

---

Overview

Global Communities works at the intersection of humanitarian assistance, sustainable development and financial inclusion to save lives, advance equity and secure strong futures. We support communities at the forefront of their own development in more than 35 countries, partnering with local leaders, governments, civil society and the private sector to achieve a shared vision of a more just, prosperous and equitable global community.

Global Communities is seeking a Coordinator, People & Culture to join the People & Culture (P&C) team at the headquarters in downtown Silver Spring, Maryland.

The Coordinator, P&C is an integral member of the team and reports directly to our Vice President, DEI & Chief People Officer and is eligible for a hybrid remote work arrangement.

This role supports all areas of P&C, including personnel administration, benefits, and compensation. This role provides excellent customer service, independently manages and prioritizes work effectively, is detail oriented, demonstrates initiative, confidentiality, and responsibility with a positive and can-do attitude.

NOTE :

As an organization working to advance public health, Global Communities has an obligation to model best practices and to do all we can to protect each other, our partners and the communities where we work. To ensure the continuity and effectiveness of our business operations, Global Communities is adopting a policy to safeguard the health of our visitors, employees, families, and the larger global community from COVID-19. Effective January 3, 2022, all U.S.-based Global Communities employees are required to provide proof of having received full dosage of COVID-19 vaccine that is FDA approved, approved for emergency use authorization, or have an approved medical or religious exemption on file with Global Communities, as a condition of employment.

Responsibilities

Responsibility Area: Program Support & Administration

• Reconcile and pay benefit invoices
• Maintain P&C's and/or DEI SharePoint page, ensuring documents and forms remain up to date
• Perform data entry of benefits and compensation information and ensure HRMS database is up to date and accurate
• Support system audits and updates; develop specialized reports as needed
• Provide support to the annual merit increase process, to include document tracking, data entry, preparing personnel action forms, employee letters and filing
• Create ad hoc forms, templates, reports, and presentations
• Send out monthly wellness newsletter
• Create and maintain employee benefit files, electronic and paper
• Maintain personnel files
• Perform routine filing of documents, electronic and paper
• Perform data entry and prepare documentation in support of processing personnel transactions, including new hires, transfers, promotions, supervisor changes, salary adjustments, benefits adjustments, position changes, and separations
• Monitor the employee request mailbox and respond to inquiries and requests in a timely manner
• Order expressions of sympathy or well wishes (flowers, plant, or other gift) for employee events
• Respond to employment verification requests; complete and maintain records of all employment verifications
• Support talent acquisition team with onboarding

Responsibility Area: Reporting

• DBA reporting to insurance carrier and Department of Labor
• Support workers comp claims and reporting
• Inform staff care carrier new hires and departures of employees in danger zones
• Support EEO-1 and Vets-100 reporting
• Support Affordable Care Act reporting including PCORI and 1095-C
• Send out annual Medicare Part D notices to eligible employees and complete Medicare reporting
• Support other reporting as needed
• Diversity, Equity, and Inclusion tracking reports and dashboards

Responsibility Area: Administration

• Coordinate meetings for P&C leadership team
• Capture notes and follow up action items
• Reconcile and process all departmental invoices
• Other duties as assigned

POSITION SPECIAL RESPONSIBILITIES:

• Partner with all P&C team members as needed
• May be required to work overtime during peak periods
• Must be able to lift 25 pounds overhead
• Provide reception desk relief during peak periods and during coordinated lunch breaks
• Promote a culture of excellence, inclusion, learning, support, diversity and innovation
• Other duties as assigned

Knowledge, Skills and Abilities

• Knowledge of human resources general principles and practices
• Exceptional customer service and interpersonal skills to interact and communicate with diplomacy and tact with all levels and backgrounds of staff
• High degree of judgment, adaptability, problem-solving skills, initiative
• Ability to prioritize and independently manage assigned tasks
• Demonstrated ability to perform detail-oriented work with a high level of accuracy
• Excellent written and verbal skills
• Time-management skills with the ability to work in a deadline-oriented environment
• Ability to work effectively and proactively both in a team as well as independently
• Strong analytical and research skills

Qualifications

• Undergraduate degree in related field or four years of related work experience
• Computer skills including word processing (Microsoft Word advanced level preferred), spreadsheets (intermediate level Excel or higher preferred), presentations (PowerPoint preferred), and graphics
• Able to maintain high degree of confidentiality
• Fluency in English, written and oral; abilities in a second language preferred
• A passion for the mission and values of Global Communities
• Must have U.S. work authorization.

Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This job has expired.