Coordinator 2 (Lyle School of Engineering)
Southern Methodist University Inc

Job Info



Salary commensurate with qualifications and experience.
Job Summary:

In collaboration with the Department Chair, the Coordinator manages the day-to-day operations of the Operation Research and Engineering Management (OREM) Department front office, including the direct supervision of the student employee. This postion manages the Department Chair's calendar, processes travel request forms, prepares adjunct faculty contract data, graduate student contracts and related payroll forms. The Coordinator oversees the purchase of lab supplies and equipment for the department. In collaboration with the Department Chair, the Coordinator prepares class schedules and assigns Teaching Assistants as needed to appropriate courses each semester. This position assists in updating the graduate and undergraduate catalogs. With the Department Chair, the Coordinator facilitates faculty search and promotion and tenure process and documentation.

Essential Functions:

Manages projects for the OREM department, provides high level assistance to the Chair, and manages the Chair's calendar. Assists with Faculty Searches, plans faculty and student events, board meetings, guest speakers. Collects data and organizes information as needed in order to assist decision making by the Chair.

Provides support for OREM faculty, answers phones, distributes mail, ships/receives packages, reserves rooms, and assists students. Assists with travel arrangements and expense reports, textbook requests via BNC AIP and keeps department web page updated.

Works with Department Chair on activities related to Scheduling Courses and Assigning Teaching Assistants. Manages department class schedule in, (a PeopleSoft platform), updates enrollment via and works with advising office to ensure proper enrollment capacities.

Prepares adjunct and graduate student contracts & payroll authorization forms, as well as undergraduate student worker PAFs. Enters tuition awards in, reviews and approves bi-weekly time reporting for hourly or temp staff and enters health benefit awards for Ph.D. students.

Responsible for purchase of supplies and equipment via eProcurement (Purchase Request) or P-Card. Ensures timely submission of P-Card expenses related to purchases and processes invoices for payment.

Processes faculty, student and departmental paperwork, including student forms, grade changes, enrollment discrepancies, and degree plans. Processes catalog updates, surveys, new hire paperwork, international paperwork (DS-2019), Work Eligibility forms and ABET and SACS accreditation documentation. Performs other duties as assigned.


Education and Experience:

A Bachelor's degree is required.

3 year's experience in an administrative position is required. Higher education experience is preferred. Experience with academic programs is preferred.
Knowledge, Skills and Abilities:

Candidate must have excellent oral communication skills with the ability to communicate effectively with a wide range of constituencies.

This position requires candidates to possess strong written communication skills, including proper usage of grammar and punctuation, as well as the ability to produce error-free communications.

Strong multi-tasking and problem-solving skills are necessary.

A strong attention to detail and organizational skills is necessary. Candidate must be able to work independently or on a team.

Candidate must demonstrate the ability to safeguard and work with confidential/private personnel or leadership information under the direct supervision of the Chair.

Candidate must have strong proficiency in Microsoft Word, Microsoft Excel and Microsoft Power Point.

Deadline to Apply:

Priority consideration may be given to submissions received by: September 24, 2021

Deadline to apply: October 8, 2021
Physical and Environmental Demands:

This position must be able to:



Walk for long distances

Sit for long periods of time

Note: For full consideration, applicant documents such as a resume and cover letter, must be free of spelling and grammatical errors.

EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,

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