CEO Executive Assistant
Interstate Battery System of America Inc

Job Info

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Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch.

be your best self

At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us!

Purpose of Job:

Provides direct support for the Chief Executive Officer of Interstate Batteries by executing various administrative & personal duties. To be successful in this role, you should be well-organized, proactive, have exceptional time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the organization by providing personalized and timely support to the CEO.

Job Components:

• CEO Calendar Management: Assist CEO with time-management and ensure CEO's focus can remain on most important issues.
• Coordinating travel arrangements CEO and guest(s) of CEO such as lodging, transportation and travel agenda.
• Manage relationships with executives, team members, clients and other external partners.
• Attends both internal and external meetings and provides minutes and action items from those meetings.
• Prepare pre-work and handle follow-up for board meetings and other corporate meetings.
• Prepares/compiles and analyzes data, edits, and distributes correspondence, reports, forms, and documents.
• Assist with both business and personal items to include calendar management, travel coordination, communication, and general administrative needs.
• Register for events/conferences while following through on all paperwork and agenda items in a timely manner.
• Plan events for CEO with family for special occasions.
• Develops, coordinates, and maintains record keeping and filing systems.
• May research, compose, design, or edit confidential forms, manuals, and reports.
• Creates spreadsheets including formulas to organize, display and summarize data and facilitate analysis.
• Perform tasks related to expense reporting, minor accounting, and bookkeeping duties.
• Prepare and processes check requests, purchase orders, and expense reports as appropriate.
• Creates visual presentations or proposals.
• May be responsible for or oversee ordering and distribution of supplies for department.

Qualifications:

• Associates Degree or equivalent work experience.
• 5-7 years of executive administrative experience.
• 2-5 years of personal assistant experience. (preferred)
• Experience handling personal and business itineraries.
• Advance level proficiency in MS Word, Excel, and PowerPoint.
• Follow through skills and detail oriented.
• Ability to multi-task and adapt to fast-paced constantly changing environment essential.
• Ability to handle confidential information required.
• Excellent interpersonal & communication skills.

Scope Data:

Performs advanced (senior-level) administrative support for a C level leader. May train and supervise the work of others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Work Environment:

• Hybrid style work to include both in the office and remote. Need to be flexible.
• Ability to sustain posture in a seated position for prolonged periods of time.
• Regularly required to use hands to grasp or handle, talk and hear.
• Specific vision abilities include close vision, depth perception and ability to adjust focus.
• Ability to occasionally lift and/or move 20+ lbs.

Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Interstate Batteries expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sex, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Interstate Batteries' employees to perform their expected job duties is absolutely not tolerated.

This job has expired.