Assistant Director, Events - 500219
University of Richmond

Job Info

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500219 - The Assistant Director, Events exercises oversight for all campus events programming. Manages day-to-day events office operations and facilitates high-profile campus events. Provides exemplary customer service, maintains high levels of satisfaction, and adheres to sound financial practices. Assists and supports the Director, Events and Support Services.
RESPONSIBILITIES:

Operations and Planning

• Oversees all aspects of the planning, implementation, management, and administration of key and high-profile events. Manages work flow and coordinates staffing using all available resources. Assists on-site.
• Serves as a principal point of consultation and expertise to University constituencies on all matters pertaining to major event planning and management.
• Serves as principal liaison between contractors, organizers, faculty, and administrators with regards to all facets of the logistical operations support of multiple programs and events. Resolves/manages major problems and issues as they arise.

Management

• Manages the events staff and support day-to-day operations. Prioritizes, delegates, and assigns work to staff; ensures work quality and completion.
• Ensures compliance with established department policies, procedures, and standards.
• Develops materials and processes to evaluate event execution and customer satisfaction.
• Assists in negotiating and administering contracts in accordance with budget constraints and University policies and procedures.
• Assists with staff training plans and programs.
• Represents and promotes the interest of the university and the department with a strategic perspective.

Finance

• Monitors event budgets, and produces required reports.

QUALIFICATIONS:

• Demonstrates high ethical standards, tact and diplomacy to work with the University's hierarchy; maintains confidentiality. Capacity to recognize public relations matters in relation to the standards of the president and the trustees' philosophy.
• Ability to apply critical thinking, exercise flexibility, and work calmly and efficiently under pressure.
• Effective communication, interpersonal and conflict resolution skills.
• Effective management of diverse human resource needs. Training and delegation skills.
• Skill in organizing resources and establishing priorities.
• Thorough knowledge of all aspects of event and conference planning, execution, and management.
• Excellent fiscal management skills.
• Contract writing, negotiation and enforcement skills.
• Ability to learn and use current technologies. Knowledgeable in the use of business and conference related computer software.
• Required: Must have a valid Driver's License and be able to produce a driving record with a minimum of 3 years of driving history in good standing

EDUCATION & EXPERIENCE

• Bachelor's degree in hotel, hospitality, or event management, or related field, or combination of equivalent experience and training.
• Minimum of 5 years' experience in conferences and event planning.
• Minimum of 2 years' supervisory experience.
• Event management system software experience, preferred

WORK HOURS:

• Full-time, exempt position
• Monday - Friday, 8:00 a.m. - 4:30 p.m.; 7.75 hrs./day; 38.75 hrs./week; some nights and weekends required
• This position is designated as essential personnel and is subject to work outside the normal work schedule on an emergency basis and are also subject to planned overtime work as required by the immediate supervisor.

SALARY STRUCTURE:
Pay Grade 7 (Hiring Range $52,829.00 to $69,999.00 annually)

COVID-19:

The University of Richmond requires COVID-19 vaccinations for all students, faculty, and staff. The University allows exemptions to this requirement for religious, medical and strong personal conviction reasons. All newly hired employees must report their status within the first two weeks of employment.

ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE

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