Administrator - MSO/Invoice
Holman Enterprises

Mount Laurel, New Jersey

Posted in Automotive

Job Info

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It's The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of these programs:

  • Health Insurance
  • Dental Insurance
  • Life and Disability Insurance
  • Flexible Spending and Health Savings Accounts
  • Employee Assistance Program
  • 401(k) with Employer Match
  • Paid Time Off
  • Tuition Reimbursement
  • Exclusive pricing and concierge sales support on new and used vehicles

Principal Purpose of Position:
  • Process all types of chassis invoices for payment: factory, direct, stock, buyout, internal sale
  • Audit invoices for the correct amounts and incentives if applicable
  • Obtain client approvals for any differences
  • Check to ensure VINs and vehicle information is correct
  • Review and clear all factory invoice error codes working with the manufacturers as needed
  • Work with the invoice approver and the Tax department on any discrepancies or questions
  • Work with vendors for any invoice corrections needed
  • Ensure buyout information is complete
  • Process buyouts in Evos and GDT
  • Communicate any process anomalies to leadership
  • Order duplicate MSOs from the manufacturers
  • Maintain process notes in Onenote
  • Maintain invoice vanity boxes
  • Perform all other duties and special projects as assigned.

Education and/or Training:
  • Bachelor's degree or current enrollment in college, preferred

Relevant Work Experience:
  • Proficient in Microsoft Office Suite applications (specifically Excel and Outlook)

Planning/Organizing/Managerial Knowledge:
  • Ability to handle multiple competing priorities to ensure that all are progressing forward
  • Advanced organizational skills with strong attention to detail and follow up
  • Ability to work quickly and efficiently in a fast-paced environment while still maintaining a very high level of accuracy

Communicating & Influencing Skills:
  • Excellent written and verbal communication skills
  • Must have excellent customer service skills

Holman is a global automotive leader that serves both commercial and consumer clients The Holman Way by always doing the right thing for our people, our customers, and the community since 1924. The Holman story began nearly a century ago as a single Ford dealership in New Jersey. Today, Holman, headquartered in Mount Laurel, New Jersey, is one of the largest family-owned automotive service organizations in North America with more than 6,500 employees across North America, the UK, and Germany.

Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Guided by its deeply rooted core values and principles, Holman is continuously Driving What's Right.

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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