Administrator for Undergraduate Studies in Mathematics
The University of Chicago

Chicago, Illinois

Posted in Education and Training

This job has expired.

Job Info


PSD Mathematics: Administration and Staff

About the Department

The Department of Mathematics provides an environment of research and comprehensive instruction in mathematics and applied mathematics. Both a BA and a BS program in mathematics are offered, including a BS degree in applied mathematics and a BS degree in mathematics with a specialization in economics.

Job Summary

Responsible for the administrative aspects of day-to-day operation in the Undergraduate Program. Provide a broad range of programmatic, administrative and project support. The Administrator will collaborate with the Director and Co-Directors of the Undergraduate Program, staff in the Department of Mathematics and in the College to ensure that the operations of the Undergraduate section are effectively run.


  • Manage logistics of more than 300 departmental quarterly course offerings annually, including working with the registrar to find rooms for classes and discussion sections.
  • Collaborates with members of the undergraduate committee on program curriculum changes including the creation and implementation of new tracks and specializations.
  • Creates processes to improve program support and get faculty feedback on the program.
  • Manage the recruitment and hiring process for more than 300 course assistants in undergraduate courses, including reviewing applications, making appropriate assignments, employment offers, onboarding, and supervision of requests for tutoring support.
  • Manage the appointment process of graduate student lecturers and assistant instructional professors.
  • Manage and report on quarterly evaluations for faculty and graduate students.
  • Create content for the Undergraduate section of the Department of Mathematics website and maintains/updates content (curriculum, degree requirements as changes are implement) including internal current student resource portal.
  • Create, revise and evaluate formal processes for various student requests. This includes requests for expense reimbursement, tutor support and feedback about job/internship placements to name a few.
  • Collaborate with Sr. Inst. Professors regarding the planning and implementation of outreach programs (YSP, SESAME, Polk Bros.) marketing activities, including the development of publications, registration and managing the associated websites.
  • Responsible for financial expense reporting, manage undergraduate committee budgets and reimbursement processes.
  • Meet with a growing caseload (approximately 360 math majors) and advise on classes, registration, degree requirements, resources, as well as completion of academic forms and visa requirements from the Office of International Affairs and external funding organizations.
  • Serves as a resource to instructors to troubleshoot complex issues.
  • Document and communicate quarterly registration activities, processes, and deadlines to students and instructors.
  • Responsible for administrative aspects of undergraduate courses, to include organizing teaching meetings during orientation week, ensuring classes, instructors and course assistants are appropriately listed each quarter in registrar's databases. Develop relationships with publishers, UofC Bookstore and library to ensure textbook availability for instructors and students.
  • Develop and enhance strong relationships with mathematics majors and continuing those relationships after graduation. Maintain records regarding future plans and follow their careers.
  • Organizes the Undergraduate Committee meetings.
  • Collaborates with internal and external professionals to create new programs and enhance existing ones. This job is also responsible for evaluating the program curriculum, policies, and procedures.
  • Typically review work of and serve as a resource to program support staff and program instructors.
  • Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.


Preferred Qualifications

  • Bachelor's degree. Master's degree in STEM field.

  • Dealing with a diverse population.
  • Experience in an academic environment.

Preferred Competencies
  • Excellent interpersonal skills.
  • Knowledge of Microsoft Outlook, Office, including Word, Excel, Box, LaTex.
  • Ability to communicate effectively, both verbally and in writing and to compose effective and efficient reports and correspondence.
  • Ability to take initiative, organize and complete projects, at times with minimal supervision.

Application Documents
  • Cover letter (required)
  • Resume/CV (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Academic Affairs

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Requires Compliance with University Covid-19 Vaccination Requirement


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.

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