Administrative Specialist #442580
Lamar University

Job Info

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Posting Number:

20112624

Position Title:

Administrative Specialist #442580

FTE:

1.00

Position Type:

Staff

Department:

Center for Resiliency

Job Summary/Basic Function:

About This Role:

This position provides complex administrative support to the Center for Resiliency. Interprets and explains policies and procedures and resolves problems or complaints as necessary. This job title provides customer service by greeting and assisting students and faculty working for Center projects or other activities; taking incoming calls and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff and the public. Develops and maintains a positive and professional customer service orientation. Monitors expenditures and performs simple analysis on accounts. Research discrepancies and prepares special and recurring reports. Creates and maintains records and filing systems for technical, assessment and project files. Maintains Center filing systems by updating files with new information; retrieving information and files as requested; ensuring security of personnel and files; ensuring confidentiality of information; following guidelines for the destruction and removal of files and confidential employee information; and tracking files and information as appropriate. Plans and arranges conferences, meetings, and related accommodations. Types letters, memos, registration forms, badges, etc. for conferences and/or meetings. Compiles and disburses information for meetings. This job title performs related duties by serving as travel coordinator, arranging catering for special events. Preparing university documents; supervising student workers, to include hiring and training, assigning and overseeing daily duties and special projects, and handling discipline issues; maintaining inventory reports; and acting as a courier for transport of mail and supplies to/from on-campus centers, departments, and offices. May supervise, monitor, coordinate or provide training for staff. Prepares paperwork related to specialized functions of the Center. Researches, summarizes and analyzes information. Calculates statistics and compiles data.

What You'll Do - Position Duties

As a member of our team, you will have an impact on our clients through accomplishment of the following responsibilities:

• Position typically includes work that requires the direction of occasional, non-regular employees, including student assistants, work study students, seasonal employees, interns, and part-time hourly employees.
• Work requires contacts with coworkers from other organizational units of the University, students, vendors, and the general public. Tact and judgment are requirements in obtaining or giving information of a confidential nature.
• This position title normally performs their duty assignment after receiving general instructions as to methods, procedures, and desired end results from the Director of the Center for Resiliency. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion.
• This position requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization. The incumbent must work effectively with faculty members possessing advanced degrees in the Center for Resiliency.

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits - Job Perks:

At Lamar University one of the ways, we show value to our team members is by offering the following perks:

Our Comprehensive Benefits Package

• Health, dental & vision insurance
• Life insurance
• State of Texas Retirement plans
• Tuition covered at 100% for employees, spouses and/or eligible dependent.
• Paid time off - vacation, sick, and holidays.

Minimum Qualifications:

What You'll Need to Succeed - Minimum Qualifications

• High School Diploma or equivalency

EEO Statement:

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement:

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary:

$27,608 - $32,469

Posting Date:

03/02/2023

Open Until Filled:

Yes

This job has expired.