Administrative Assistant - Coral Springs
University of Miami

Job Info

---

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University of Miami is seeking an Administrative assistant to work at Sylvester Comprehensive Cancer Center in Coral Springs. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core Job Functions:

• Accountabilities (For Non-exempt Employees Include Percent of Effort):
  35% - Responsible for clinical and clerical functions. Performs secretarial duties for the physicians Ensure patients requiring referrals are notified prior to Doctor visit. Obtains same day authorization for procedures, Maintains calendar, schedules appointments/meetings both internally/externally, as needed., Responsible for filing of all correspondence, reports, data, requisitions, journals and for the daily pick up/distribution of physician's mail. Call prescriptions to pharmacies. Obtain prior approvals for office visits and inpatient stays, Also, orders stationery, office supplies/equipment for physicians
  
• 25%- Communicate with physicians, nurses, clinical staff, and patients concerning patient care. Answers all incoming calls, screening and dispatching accordingly. (Internal/external calls regarding appointments, patient concerns, meeting scheduling, personnel/personal issues and miscellaneous others). Schedule patient appointments. Triage patient problems and inquiries to the appropriate physician or nurse. Schedules follow up appointments and consults ensuring patient has appropriate information and provides directions to the area, if necessary.
  
• 25% - Maintains and updates all patient records. Retrieves and/or assist clinical personnel in retrieving any and all required outside records and in retrieving UM records and results from UM and outside provider EMR systems. Coordinating the physicians review and then submitting all required outside records for scanning into UMs EMR document imaging system. Pulling historical shadow charts for doctors when requested. Faxing results to outside physicians and patients as needed. Maintains and prepares documents for the next day clinic when applicable. Schedule patient tests and procedures with ancillary services in UMHC and JMH (includes lab tests, nuclear medicine studies, X-rays, MRl's, psychosocial, etc.). Coordinate physician contact with home health agencies. Receiving and processing pathology slides.
  
• 5%- Maintain physician's calendars, make travel arrangements to include preparation of business expense reimbursement forms. Maintain physician CV
  
• 5% - Other related duties as assigned
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS

• Minimum Qualifications (Essential Requirements):
  
• 1. High school diploma/GED
  2. Three years related experience required
  3. Proficiency in Microsoft Office programs such as Word, Excel and Outlook
  4. Strong interpersonal communication skill
  

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
c103

This job has expired.