Administrative Assistant
Pediatric and Adult Vision Care


Job Info


This position is responsible for providing administrative support to administrative support to ensure efficient operation of the office.
Duties & Responsibilities
* Maintains company standards regarding customer service, timely task completion, and HIPAA compliance.
* Stays up-to-date with current company and industry standards.
* Maintains up-to-date knowledge of AEG processes and procedures.
* Organize and schedule meetings and appointments
* Provides clerical support: faxing, typing, copying, mailing, taking messages, and returning calls.
* Creates and updates various employee and patient forms.
* Organizes company events (e.g. team training meetings, parties, etc.): researches and collects pricing information, makes venue reservations, coordinates with suppliers, communicates with attendees.
* Purchases supplies for the Committee and Corporate Office special projects, tracks expenses, and submits receipts/invoices to Accounting.
* Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
* Assists Accounting team with data entry as necessary.
* Assists with research and execution of special Corporate Office projects as needed.
* Book travel arrangements
* Book conference calls, rooms, taxis, couriers, hotels etc.
* Develop and update administrative systems to make them more efficient
* Other duties as assigned by the Executive Leadership Team and/or Committee members.



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