Administrative Assistant
Mueller Water Products

Job Info

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• Arrange meetings with internal and/or external customers including conference rooms, necessary equipment/material, catering, and invitation to others as required.
• Tracks monthly budgets, processes invoices, and provides appropriate follow-up on payments.
• Negotiate the purchase of office supplies and furniture, office equipment, etc., for the staff in accordance with company purchasing policies and budgetary restrictions.
• Perform monthly P-Card reconciliation and expenses for department.
• Provide support for A/P and P-Card transactions to address special needs and/or emergency situations for employees, as needed.
• May gather and prepare data in preparation of upcoming plant reviews; identifies future needs to complete projects.
• Acts as a conduit of communication internally to and from Plant Leadership.
• Serves as a point of contact for internal and external stakeholders. Contacts are frequent within and outside the organization and involve obtaining or providing information on matters of critical importance to the organization and usually are of a sensitive/confidential nature.
• Answers complex functional questions that typically require a combination of sound judgment and often additional research and follow-up.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
• Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.

• Manage multiple calendars, plan meetings, route phone calls and mail, run miscellaneous errands, etc.
• Oversee the following external services; printer/copiers, janitorial, food/vending, etc.
• Greet and route visitors and groups and provide them with assistance as necessary.
• Maintain kitchens, break rooms, and conference rooms, petty cash, and company vehicles.
• Provide support to finance and materials group as assigned including management of Tungsten invoices and end of month closing procedures.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law.

This job has expired.