Administrative Assistant
Beacon Hill Staffing Group

Job Info

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Responsibilities include but are not limited too:
 Serve as go-to resource, provide excellent administrative support on Adsup responsibilities and to
various business needs across the organization in a consistent and efficient way
 Provide coverage for departments across the organization upon request; support transition of work
by collaborating and executing team deliverables to meet business needs
 Responsible for daily functions of reception desk including but not limited to, greeting visitors
conference room management, guest access and maintaining best practices
 Partner with stakeholders across the organization to ensure seamless support on office issues
 Build and maintain collaborative relationships with peers and stakeholders across the firm
 Participate in and support process improvement and efficiencies within team and across
organization by analyzing information, identifying a streamlined approach and clearly
communicating potential solutions (i.e. technology enhancements)
 Ensure process and procedures are documented and kept up-to-date
 Draft, review, and approve communications, aligned with best practices

 Demonstrate strong understanding of culture; recommend activities and processes aligned with
culture and employee engagement
 Serves as role model and demonstrates alignment with Administrative Services Core Competencies
 Engage with colleagues and stakeholders across the organization to successfully plan and execute
events, meetings or conferences aligned with Baupost's culture, best practices and business needs
 Identify opportunities to increase employee engagement in events, meetings or conferences and
enhance the overall employee experience
 Resolve potential roadblocks by analyzing information, identifying and communicating solutions
 Research and recommend events, vendors, venues or related requests
 Build and maintain relationships with essential vendors and venues
 Partner with stakeholders to execute the respective legal and financial documents with vendors
 Actively participate in event planning process and prepare associated communications; offer creative
solutions aligned with business needs and culture
 Responsible for tracking event related details and drafting clear and concise communications
(surveys, post-mortem, summaries)
 Participate in the development of tools and resources to ensure successful event, meeting and
conference planning and execution
 Track year-over-year information (attendance, budget, data, etc.); identify trends and make
recommendations accordingly
 Coordinate and support timely preparation and execution of events, meetings and select trainings
across the organization in partnership with stakeholders (i.e. dates & materials)

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

This job has expired.