Accounting Assistant
Florida State University

Job Info

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Job Title: Accounting Assistant
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57677
Department

University Housing

Responsibilities

• Payment Processing: Processes housing fee payments and other payments, as applicable, received in the mail or in person. Processes departmental deposits for other payments receipted in Housing. Responsible for generating University records of these transactions. Evaluates transactions for proper application of funds and reviews monetary instruments for authenticity. Follows Department, University & State polices related to cash management. Balances daily collections accurately and timely.

• Customer Service: Counsels students, parents and departments regarding University policies and procedures related to charges and payments and University Housing policies and deadlines. Fields student and parent inquiries and routes calls appropriately. Research financial records within the University financial system to resolve customer inquiries and complaints.

• Bookkeeping & Reporting: PO's, P-Card transactions, and IDRs paid from the Housing Operations account for Residence Life expenses into QuickBooks. Collects proper budgetary information from petty cash reimbursement form to ensure accurate entry into QuickBooks. Generates over 20 monthly "budget vs. actual" reports in QuickBooks for RSE Operating and Foundation budgets and uploads them to shared drive for users to access. Works with RSE staff to correct discrepancies in transactions recorded.

• Petty Cash Reimbursements: Processes petty cash reimbursements from Housing Staff. Collects petty cash reimbursement forms, review for completeness and accuracy. Maintains petty cash reimbursement form records.

• IT Checkout Process: Manages the IT checkout process by maintaining organized records regarding IT equipment and providing information about equipment availability to Housing staff. Monitors the log on a weekly basis to ensure staff are returning equipment according to return date. Inspects equipment at check-out and check-in to ensure all equipment was returned and properly maintained.

Qualifications

High school diploma or equivalent and two years of experience related to the duties of this position. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Ability to demonstrate effective customer service skills.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to gather, interpret, report, and/or edit information.
• Ability to perform accurately in a detail-oriented environment.
• Ability to perform basic mathematical calculations.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Ability to provide subject matter expertise and counsel others.
• Knowledge of applicable computer applications and basic computer functions.
• Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions.
• Experience with applicable computer applications, including Microsoft Office Suite, and basic computer functions.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

Salary is commensurate with experience and education.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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