Under general supervision, performs full-performance professional and technical level accounting work in the day-to-day maintenance of accounts and/or financial records in one or more established accounting/financial management systems; assists in developing, revising and operating an accounting/financial management system; performs related work as assigned
Joint Force Headquarters, 2433 NW 24th Street
Examples of Work
• Extracts, compiles, organizes and analyzes financial data from vouchers, ledgers, journals and other accounting documents and databases to develop and prepare spreadsheets, reports, statements and other financial documents or files to assist management in analyzing, financial planning, requesting funds, forecasting and decision making.
• Compiles financial data necessary to develop budget proposals.
• Advises staff members and persons outside the agency on fiscal matters by providing interpretations of existing agency policies and procedures electronically, phonetically, on paper or in person to answer inquiries, clarify matters in question, and to interpret and/or mitigate adverse pressures or influences. Understanding of procurement, travel and expenses policies and the requirement for appropriate documentation and application.
• Analyzes, interprets and applies appropriate federal and State rules, regulations and standards to ensure compliance in accordance with prescribed accounting principles, theories and concepts.
• Reviews and interprets data on vouchers, invoices, computer printouts, and other source documents, files or databases to ensure the information is accurate and complete in compliance with established agency policies and procedures to identify possible adverse and other financial conditions.
• Enters payables in state financial management system ensuring all coding, policies and backup is complete prior to pre-audit.
• Reviews accounting transactions for completeness and accuracy; reconciles account discrepancies and independently prepares resolutions to correct discrepancies performing account adjustments and posting to correct business unit and object code as needed.
• Posts data to ledgers, journals, databases and/or worksheets to establish and maintain records of all financial transactions.
• Balances and/or reconciles ledgers, journals, worksheets and accounts to verify that posting is complete and accurate.
• Works with vendors/customers to resolve invoice and statement discrepancies. Performs and processes multiple front-end, transactional accounting processes including entering data onto forms and other accounting/financial documents or databases to ensure proper accounting of funds; coding vouchers for identification; computing amounts to be disbursed/collected and applying established collection, discount and/or refund procedures; sorting and filing correspondence and records to ensure uniform storage and generating standardized reports.
Qualifications / Requirements
REQUIREMENTS: Post high school coursework in accounting, finance, business administration or related field or vocational school OR experience performing accounting, functions including interpreting and analyzing financial data.
OTHER: Additionally, incumbents must be available to assist in managing the duties above during disasters in support of NEMA's State Emergency Operations Center which may include additional work hours. Any offer will be contingent upon a more extensive criminal background check being completed.
Knowledge, Skills and Abilities
KNOWLEDGE OF: the principles and practices of accounting theory and double entry accounting concepts and procedures; generally accepted accounting principles (GAAP); accounting systems; the methods of filing and maintaining accounting records; word processing and spreadsheet computer software programs; database management. SKILL IN: listening to and understanding information received; using mathematical methods or formulas to compare and analyze data; developing and applying equations and/or formulas; compiling data from multiple sources into a single, comprehensive document or report. ABILITY TO: learn and apply the principles and concepts of specific agency programs, regulations and procedures of an accounting system; learn and apply GAAP practices and standards; communicate with agency staff and the public to provide and elicit information; classify accounting transactions, maintain, and reconcile accounts, close accounts and prepare reports and statements; extract data from established accounts and prepare accounting reports and financial statements; review accounting documents for completeness and conformance with specific requirements and to take the appropriate corrective action when necessary; design reports and financial statements; compute and compile financial data involving the use of addition, subtraction, multiplication, division, percentages, and fractions; operate office equipment such as personal computers, scanners, photocopiers and desk calculators.